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Recruitment software created with you in mind
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Everything included in one monthly subscription
Recruit So Simple is a web-based recruitment CRM and applicant tracking system (ATS) built for recruitment agencies. Every feature listed below is included in the standard monthly price with no add-ons and no upgrade tiers.
Beautifully designed
Created with you in mind, every screen is beautifully designed, clutter-free and simple to use. From adding a candidate, searching, or posting a job on your website, our intuitive design makes everything simple.
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Web-Based and Cloud Hosted
Access anywhere, anytime
Recruit So Simple runs entirely in the browser with nothing to install. Your data, including candidates, clients, contacts and vacancies, is stored securely in the cloud and accessible from any device with an internet connection. Simply log in through your web browser and start working.
Your data security
Recruit So Simple works across desktop, laptop, tablet, and mobile, and is secured with SSL encryption, daily backups, and redundant servers to protect your data. All infrastructure is hosted on Amazon Web Services (AWS), making your database fast, reliable and secure.
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Email & SMS Integration
Track every conversation
Send and receive emails directly from the CRM. Email conversations and SMS messages sent from the CRM are automatically logged against the relevant candidate, client, or contact record, keeping your communication history conveniently in one place.
Recruit So Simple works with any email provider, including Microsoft 365, Gmail, and IONOS, as well as SMTP providers such as SendGrid for bulk marketing email. You can build reusable email and SMS templates with mail merge to personalise messages for each recipient.
Add candidates directly from your inbox
Our MailDrop feature lets you forward CVs from your email inbox directly to your database. The system uses AI-powered CV parsing to create the candidate record automatically, making adding new candidates quick and simple.
Automation
You can also set up automated messages, such as welcoming new candidates, confirming interview details, or following up emails, SMS messages and tasks.
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Powerful Search Tools
Find What You Need, Fast
The search tools let you find candidates, clients, and contacts using any combination of keywords, job titles, skills, tags, location, and more. Save your frequently used searches and filters for instant access later, so you don't have to re-build a search from scratch.
Radius searches
For location-based recruitment, the system supports postcode radius searches for UK postcodes and US ZIP codes, making it straightforward to find candidates within a commutable distance of a specific office or site.
CV and document search is powered by AI parsing, so you can search across large volumes of uploaded CVs by keyword, skill, or job title and get relevant results quickly.
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Tags and Groups
Tags
Tags are custom keywords you assign to any record in the system. They make searching more precise and can be automatically added when a CV is parsed. Easily find candidates by specific skills, qualifications or any other attribute. Tags can be applied to candidates, clients, contacts and vacancies to help you find records quickly and accurately.
Groups
You can also organise records into groups, for example, a call list, a targeted marketing email campaign, or simply your favourites. You can email, text and search groups, making it easy to keep on top of important candidates and business development when onboarding new clients.
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CV Parsing
Fast and convenient
Upload a CV and, within seconds, Recruit So Simple extracts the candidate’s personal information, contact details, employment history, and skills. Tags found in the CV are automatically assigned to the candidate record, helping with future searches and candidate matching.
When parsing a CV, the system displays an AI-generated summary, allowing you to see key strengths, qualifications, and experience at a glance.
Flexible candidate import options
CVs can also be emailed directly to your database by using our MailDrop feature, removing the need to log in and upload files manually.
CVs can be bulk imported, added from applications via your website and social media, or sourced from job board aggregators such as Broadbean, Idibu, and Logic Melon. Website integration is included as standard, and you can post directly to social media — all from within the system.
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Website Integration
Included as standard
You can turn your existing website into a recruitment portal by adding a single line of code using our Website Integration Module. If you have a web developer, our advanced website integration allows them to customise your jobs page however you wish. Both options enable candidates to search your live vacancies and apply directly from your website, with applications importing automatically into your database for review.
Built-in Job Board
Your subscription also includes a Job Board — a standalone web page for advertising your vacancies. This is ideal for sharing your job board or individual vacancies across marketing channels and social media, or just increasing the visibility of your open vacancies. Candidates can search, favourite, and apply for jobs, and you can even use the Job Board as the jobs page on your website. Jobs posted to your Job Board are automatically made available for Google for Jobs to index and are fully SEO compliant.
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Tasks & Calendar
Manage your to-do list
Create tasks linked directly to candidates, clients, or contacts, and set reminders for interviews, calls, or any other time-sensitive activity. Tasks can be assigned to specific colleagues, making it easier to manage workload across a team.
All tasks and interviews appear on the built-in calendar and can be synced automatically with your existing calendar app, such as Google Calendar or Outlook.
Keep track of expiring documents
Setting an expiry date for a document will automatically trigger a task, and reminder (which can also be sent to the candidate or contact) helping you keep your compliance documentation up to date.
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Social Media
Sharing is easy
Share job listings to LinkedIn, X (Twitter), and Facebook directly from within Recruit So Simple. The system tracks how many visitors each job receives and which social networks they came from, giving you a clear picture of where your best candidates are finding your roles.
With the included Job Board enabled, you can also share jobs across your other social channels. The system automatically generates a short URL, making it easy to post links without using excessive characters.
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Powerful Reporting
Track performance
Real-time reporting covers the full recruitment pipeline, including CVs sent, interviews arranged, placements made, and revenue generated. Reports can be filtered by date range, consultant, client, or team, so you can review both individual and collective performance.
You can set targets for individual consultants or entire teams and monitor progress in real time. Live leaderboards can be projected onto office screens to keep activity visible.
Revenue and pipeline reporting
Add fee rates at a global level, per client, or per vacancy to calculate the value of your pipeline at any point. This gives you an accurate view of potential and confirmed revenue, making it easier to forecast and plan.
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A suite of AI Tools
CV insights & candidate scoring
Recruit So Simple includes a set of AI tools designed to reduce manual work, such as writing a professional email, and improve decision-making at key stages of the recruitment process.
You can quickly generate a well-structured job description that you can then refine, helping to attract better-matched candidates and speed up approval.
AI-generated interview questions can be created from both the candidate and client perspective, helping to deliver a consistent, role-relevant interview focused on the skills and experience that matter most to both interviewer and interviewee.
When parsing a CV, the system can generate a concise CV summary, highlighting key skills, qualifications, and experience.
You can also quickly identify the strongest candidates added to a vacancy using an AI matching score, which assesses each candidate against the specific role.
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Job Board Integration
Multi-post to hundreds of job sites
Recruit So Simple has full 360° integration with Broadbean, Idibu and Logic Melon, making it easy to post your jobs to hundreds of job sites across the web2.
Import and review
Automatically import potential candidates into Recruit So Simple and review their applications. You can also choose to only import applications which have been previously rated - saving you time.
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GDPR Compliance
We've got you covered
Dedicated tools to support ongoing GDPR compliance are included, covering areas such as consent management and data retention. Our Info Request tool helps you keep candidate consent up to date, recording responses and triggering actions in real time. A range of follow-up actions keeps you on top, ensuring nothing is missed.
Fully compliant
Recruit So Simple is fully compliant with the General Data Protection Regulation. Our infrastructure is also provided by Amazon Web Services (AWS), which provides industry-leading security and has a long list of internationally recognized certifications and accreditations.
Find out more about the GDPR →
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Document Management
Document expiry reminders
Set expiry dates on compliance or identity documents and the system will automatically add a task send a reminder to the consultant, and candidate or contact when a document is approaching its expiry date, so nothing gets missed.
Every account includes 20 GB of secure document storage as standard, giving you plenty of space for files, CVs, and compliance documents.
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Revenue Reporting
Placements & revenue reporting
See exactly what your placements have earned. Filter by date, consultant, or team to track placements, revenues generated, and overall performance, in real time.
See the value of your Pipeline
Add your fee rates at a global level, per client, or per vacancy, and the system will calculate the potential revenue in your pipeline at any time. See both the total revenue for your pipeline and the revenue for individual vacancies, making forecasting and planning easier.
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More Features
Automation
Automate repetitive tasks
A range of system events, such as adding a new candidate or scheduling an interview, can automatically trigger tasks, emails, and SMS messages1, taking the stress out of repetitive work.
Auto-Agency CVs
Generate agency CVs
Set up your agency CV template in System Settings and apply it to a candidate’s original CV, ready to send to your clients.
Data Migration
Moving is easy
Transferring your database is simple with our built-in data migration tools. Moving away? That’s easy too, you can export your data anytime, at no charge.
Google for Jobs
Automatic Google for Jobs submission
Enable the included Job Board, and when you post a job, it will be made available for Google for Jobs to index.
Website solutions
MyWebsite by Recruit So Simple
We also offer a convenient, cost-effective website solution. Get your business online without the fuss with our websites designed specifically for recruiters.
Customisation
Recruit So Simple, your way.
Customise your vacancy pipeline and selected menus to match your workflow. Add tags and business areas to make the system work for you.
1) Requires SMS credits which can be purchased from within Recruit So Simple.
2) An account with Broadbean, Idibu or Logic Melon is required. Additional fees apply.