Give clients a better way to say yes.
Invite hiring managers into a secure, branded workspace where they can review shortlisted candidates, leave feedback, track interviews and sign documents—without exposing candidate contact details or your internal workflow.
Your recruitment workspace for Hartwell Engineering.
Your clients get clarity. Your recruiters keep control.
Bring clients closer to the work without handing over the pipeline or sharing more candidate information than you intend.
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01
Invite the right contact
Send a customisable email invite now or schedule it for later. The secure magic link lasts for 30 days, with no password or self-signup to manage.
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02
Choose exactly what they see
Share vacancies contact by contact. Different people at the same company can see different roles, shortlisted candidates and documents.
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03
Bring the response into the CRM
Client feedback appears as advisory badges on the recruiter’s pipeline and can trigger automations. Recruiters still decide when candidates move stage.
Share the role, not the whole database.
Select exactly which contacts can see a vacancy. Shortlists show first name and last initial only, and clients can download the recruiter-curated Agency CV—never the original CV.
That keeps candidate contact details protected while giving the hiring manager enough context to make a useful decision.
- David HughesManaging DirectorCan view & comment
- Amelia ShahHead of EngineeringCan view & comment
- Marcus LeeFinance DirectorNot shared
Less chasing. More useful decisions.
Give clients a focused view of the parts of the recruitment process that need their attention.
Candidate feedback
Clients can approve, reject or mark shortlisted candidates as maybe. Their guidance appears on the pipeline without moving a candidate automatically.
Upcoming interviews
A clear, read-only view keeps shared candidate interviews visible without exposing the agency’s internal calendar or notes.
Document e-signing
Send terms or contracts for signature in the portal, add an optional agency countersignature and keep signed copies available to download.1
Client uploads
Contacts can upload files straight to their CRM record, where the upload can trigger notifications, tasks, tags and other automations.
Admin visibility
See access, last visits, shared vacancies, signing status and a complete activity log from the client record or account-wide portal dashboard.
Feature controls
Switch sections such as Documents on or off, choose when the portal goes live and revoke an individual contact’s access at any time.
1 Portal signing uses the same eSignature credits or eSign Unlimited (£50.00/month) plan as the rest of Recruit So Simple.
Professional outside. Closely controlled inside.
Every client enters through a tokenised, expiring and revocable link. Per-IP throttling, database-level anonymisation and a full audit trail protect access and record every portal action.
- Invite-only email access with no passwords
- Candidate anonymisation enforced at database level
- Access can be revoked contact by contact
Make the portal feel like part of your service.
Use your logo, icon and accent colour, add your own welcome message and customise the invite email with contact, company and portal-link merge fields. Light and dark themes keep the experience polished on any device.
Agencies mention the same things
4.9 Average 33 Reviews
Easy adoption, responsive support and better value than over-complicated recruitment systems.
C Welch
After working in the recruitment industry for a number of years and having a vast amount of experience with different recruitment databases, when I started my own business I knew I was looking...
Read the full reviewB Murphy
Being able to consolidate all of my data to one, simple to use, cloud-based solution has transformed my business. I cannot recommend RSS highly enough. The after-sales customer service is an...
Read the full reviewGive clients a portal that reflects the service behind it.
No charge during your trial. No long contracts. UK-based support included.